Manager, Sponsored Project Accounting

Manager, Sponsored Project Accounting

#REC10015336 | Updated: Jul 08, 2019 


JOB TYPE: Full-Time

LOCATION: Farmington, , Connecticut, United States, 06032
Bar Harbor, , Maine, United States, 04609

INDUSTRY: Pharmaceutical / Biotech


SALARY: $75,000.00 - $100,000.00 / year

EDUCATION: Bachelor's Degree

EXPERIENCE: 5-7 years

TRAVEL: Sometimes

RELOCATION ASSISTANCE: Yes - Nationwide relocation offered

WORK ELIGIBILITY: Any work permit considered





Under the direction of the Director of Sponsored Research Administration (SRA), this position manages a team responsible for all aspects of accounting, billing, collection and reporting for restricted funds, inclusive of sponsored grants, contracts, gifts, endowments, and institutionally funded research and training programs; ensuring compliance with Federal regulations, sponsor/grantor requirements, and institutional policies and procedures. Critical thinking and personal initiative are required skill sets in ensuring completion of deliverables.

This position facilitates external agency financial audits and is a key leader in the annual Single Audit, including the creation of the annual Schedule of Expenditures of Federal Awards, collecting and compiling the supporting documentation and necessary information for audit responses.

The Manager is responsible for directing the set-up, testing and successful implementation of the grants accounting module in the financial enterprise system and any necessary modifications thereof. He/she also assists in the design and testing of interconnected systems and their related business process flows.

The Manager serves as advisor and partner to principal investigators, project directors, administrative staff and other key stakeholders, with regard to restricted financial reporting and related compliance matters. He/she is responsible for staying informed about financial compliance requirements, maintaining and supporting governing policies and procedures, identifying trends and areas of weakness and vulnerability, making recommendations to leadership when necessary, and driving projects that improve processes and areas of compliance.


Key Responsibilities:

Financial Accounting & Reporting:

Oversight of timely and accurate award set-up in the financial ERP.

Assures accurate and appropriate accounting of awards in compliance with sponsor requirements, generally accepted accounting principles and institutional policies and procedures.

Interprets policies regarding allowable, allocable, reasonable and consistent costing practices.

Ensures timely and accurate financial reporting and billing of projects to sponsors, including timely draws of federal funds.


Responsible for the prescribed implementation of procedures for internal controls consistent with OMB Uniform Guidance, good accounting principles and institutional policies.

Manages the Effort Certification process.

Prepares audit schedules, including the Schedule of Expenditures of Federal Awards (SEFA) required for the annual Uniform Guidance Single Audit.

Prepares and provides all requested data and information in connection with all audits of sponsored awards.

System Implementation & Management:

Responsible for the design, testing, implementation and management of the grants and activities modules in the financial ERP, assuring it accommodates the accounting requirements for restricted funds.

Resolves system issues with the grants and activities modules and interface issues with other modules or systems.

Assists in the design and testing of interconnected systems and their related business process flows.

Leadership & Training:

Supervises a team of professional grant accountants; responsible for hiring, training, development, and performance management of staff.

Plans and organizes the work of the SRA Accounting team to ensure deliverables and compliance requirements are met.

Remains current on federal regulations, Laboratory policies and procedures and best practices by self-learning, attending Laboratory meetings/training, membership in professional organizations and collaborating with other professionals.

Assists with the development and documentation of Laboratory policy and procedures; researches and evaluates pertinent professional and related literature to establish and/or recommend changes to accounting procedures or operations.




Bachelor's degree preferably in accounting or business; or, in lieu of degree, at least 7 years of relevant experience.

A minimum of 5 years of professional, relevant accounting experience with at least 2 years in a management position.

Must have understanding of OMB Uniform Guidance

Expert knowledge and professional application of accounting principles and practices in accordance with non-profit accounting standards and federal grant regulations.

Demonstrated success in the oversight of enterprise resource planning systems including general ledger, activity/project accounting modules, journal entries, report writing capabilities, and testing procedures. 

Effective management and supervisory skills – communication, organization, planning, budgeting, setting goals and objectives as would be acquired through progressively increased responsibilities in past positions. 

Ability to translate data into useful information and to communicate key findings and assumptions in a concise fashion to senior management for decision making purposes.

Collaborative working style, ability to foster effective working relationships and build trust across a team environment.

Please submit a cover letter of interest and resume!


IMPORTANT: All resumes must be submitted with a brief candidate summary that outlines the key qualifications required for this position as per the job description. Please showcase all skills and experience relevant to each requirement for THIS particular job. This write-up will be shared with the client along with the resume. Candidates without a proper write-up will not be forwarded to the client.